MIT 704 · Day 5: Monitoring, Control, EVM & Closure

🌱 Connecting Your Hackathon Project to Day 5

CRITICAL INSTRUCTION: Do not invent a new, disconnected project topic. During the Agri-Fisheries IT Hackathon Workshop, your student team selected a real-world coastal or agricultural hazard and produced an initial Hackathon Project Charter (e.g., LandingWatch, BantayBaybay, PalayTrust, AgriTrack).

In Day 5: Earned Value Control, Stress-Testing & Closure, your team takes that exact same project charter and advances it through today's graduate-level governance stage. Every day in this 5-day curriculum builds one unified, audit-ready master project dossier!

📋 Step-by-Step Instructions: What To Do Today

Retrieve Your Hackathon Project Charter

Open your team's Hackathon Charter from the Hackathon Panel above. Identify your selected Problem Statement, Target Beneficiary Group, and Core Technical Innovation.

Review the Required Day 5 Deliverables in Tab 2

Check the checklist in Tab 2 (Deliverables Checklist & Rubric). It provides clear instructions, formulas, and quality criteria for each section you must produce.

Examine the Worked Reference Exemplar in Tab 3

Review Tab 3 (Puerto Alon Exemplar). It demonstrates how a graduate team took the BantayBaybay Hackathon concept and produced full mathematical appraisals, matrices, and audit sign-offs.

Complete & Export the Submission Form in Tab 4

Switch to Tab 4 (Blank Submission Form). Fill in your team's project details using the turnkey Markdown template. Use the 1-Click Copy Markdown or Download .md File buttons to save your work.

🎯 Graduate Grading Rubric & Success Anchors

1. Strategic Traceability (25%)

Explicit benefit chain connecting technical outputs to measurable public/citizen outcomes without vague generalities.

2. Quantitative Rigor (25%)

Defensible calculations (PERT durations, Payback, NPV, EVM, EMV, or TCO) with honest operational buffers.

3. Regulatory Compliance (25%)

Strict adherence to Philippine RA 9184 public procurement rules and COA asset capitalization guidelines.

4. Human-Centered Design (25%)

Clear consideration of grassroots realities: device constraints (2G phones), local dialects, and operational stress.

📝 Day 5 Required Project Submissions

Complete each deliverable for your team's Hackathon initiative. Check each item off as you complete your dossier.

Deliverable 5.1 · Midterm EVM Status Report (PV, EV, AC) Required

Compute Earned Value diagnostic metrics at Month 3: Cost Variance (CV), Schedule Variance (SV), Cost Performance Index (CPI), and Schedule Performance Index (SPI).

Deliverable 5.2 · Schedule Recovery & EAC Forecasting Required

Forecast Estimate at Completion ($EAC = BAC / CPI$), evaluate overrun absorption via Contingency Reserves, and formulate a crashing/fast-tracking recovery plan.

Deliverable 5.3 · Severe Weather Stress-Test Protocol Required

Document actual operational verification under monsoon storm conditions, testing telemetry sensor uptime, broadcast speed (6.4 min target), and zero citizen casualties.

Deliverable 5.4 · COA Asset Capitalization & Handover Package Required

Transition asset from Construction-in-Progress (CIP) to Fixed Assets under COA rules, including signed Certificates of Completion, Acceptance, and Property Asset Tagging.

Deliverable 5.5 · Post-Implementation Review (PIR) Audit Framework Required

Establish audit metrics for evaluating benefit realization (casualty elimination, municipal rescue expense savings) 6 to 12 months following formal handover.

🏆 Gold-Standard Worked Reference Exemplar: BantayBaybay Puerto Alon

This is an authentic, graduate-level reference dossier illustrating how the BantayBaybay team executed Day 5. Use this as your benchmark for rigor, formatting, and depth.

1. Typhoon Ambo Live Mission Success & Asset Handover

During the severe monsoon verification drill, BantayBaybay broadcast warnings in 6.4 minutes (beating the 8.0-minute target). All 8 coastal barangays received alerts, 218 fishing vessels docked safely, and Puerto Alon recorded ZERO CASUALTIES. The project was capitalized as a permanent municipal fixed asset under COA rules.

📄 Turnkey Project Submission Template

Copy or download this pre-formatted Markdown template, fill in your team's Hackathon data, and submit for evaluation.

# [PROJECT NAME] — Earned Value Control, Stress-Testing & Closure Dossier
*(Continuation of Hackathon Project Charter · Round 1–4)*
**Team Name:** [Enter Hackathon Team Name]
**Academic Program:** MIT 704 · IT Project Management & Governance
**Sponsoring Entity:** [e.g., Municipal Agriculture Office / MDRRMO / Coastal Fisherfolk Federation]
**Primary Authors:** [Student Team Members & Designated Roles]

---

## 🧭 HACKATHON CONTINUITY BRIEF
*In Day 5, your team concludes your Hackathon project lifecycle: diagnosing midterm variance using Earned Value Management, stress-testing under monsoon conditions, capitalizing assets under COA rules, and establishing a benefits realization audit.*

---

## 1. Midterm Earned Value Management (EVM) Status Report
*Evaluated at Month 3 (Baseline Budget at Completion \$\text{BAC} = ₱1,100,000\$)*
* **Planned Value (PV):** ₱600,000 (Work scheduled to be completed by Month 3)
* **Earned Value (EV):** ₱480,000 (Actual verified work completed)
* **Actual Cost (AC):** ₱520,000 (Actual funds disbursed)

### 1.1 Variances and Performance Indices
* **Cost Variance:** \$\text{CV} = \text{EV} - \text{AC} = ₱480,000 - ₱520,000 = -₱40,000\$ (Over budget by ₱40,000)
* **Schedule Variance:** \$\text{SV} = \text{EV} - \text{PV} = ₱480,000 - ₱600,000 = -₱120,000\$ (Behind schedule by ₱120,000)
* **Cost Performance Index:** \$\text{CPI} = \frac{\text{EV}}{\text{AC}} = \frac{480,000}{520,000} = \mathbf{0.923}\$
* **Schedule Performance Index:** \$\text{SPI} = \frac{\text{EV}}{\text{PV}} = \frac{480,000}{600,000} = \mathbf{0.800}\$

### 1.2 Forecasting & Corrective Action
* **Estimate at Completion:** \$\text{EAC} = \frac{\text{BAC}}{\text{CPI}} = \frac{₱1,100,000}{0.923} = \mathbf{₱1,191,766}\$
* **Projected Overrun:** ₱91,766. This is fully covered by the approved ₱90k Contingency Reserve + ₱70k Management Reserve.
* **Corrective Action:** Authorize ₱35,000 from Contingency Reserves to fast-track sensor installation crews (crashing) to recover schedule lag before monsoon season begins.

---

## 2. Severe Weather Field Stress-Test Protocol (Typhoon Simulation)
* **Environmental Conditions:** Actual monsoon weather drill, 65 km/h sustained wind, rain squalls, partial cellular tower brownouts.
* **Test Results:**
  * **Ocean Sensor Telemetry:** 100% transmission uptime via solar backup batteries.
  * **Alert Broadcast Speed:** **6.4 Minutes** from MDRRMO trigger to 2,000+ recipient handsets (Target was \$\le 8.0\$ minutes).
  * **Barangay Reception:** 8 out of 8 barangays confirmed receipt; backup VHF radio reached outer islands.
  * **Operational Impact:** All 218 coastal pump boats docked safely ashore; **ZERO CASUALTIES** recorded.

---

## 3. Formal Handover & Asset Capitalization Package (COA Transition)
* **Accounting Reclassification:** Asset reclassified from *Construction-in-Progress (CIP)* to *Municipal Property, Plant & Equipment (PPE)* under COA Circular rules.
* **Handover Checklist:**
  * [x] **Certificate of Final Completion:** Signed by Lead Technical Contractor certifying all 6 masts and software are complete.
  * [x] **Certificate of User Acceptance:** Signed by MDRRMO Head and Municipal ICT Officer verifying operational compliance.
  * [x] **COA Property Asset Tagging:** Barcode property tags affixed to all solar panels, telemetry enclosures, and servers.
  * [x] **SOP & Disaster Runbook:** Standard operating procedures officially handed over to municipal operations staff.

---

## 4. Post-Implementation Review (PIR) Benefit Realization Framework
* **Evaluation Schedule:** Scheduled for 9 months post-handover (following completion of annual typhoon season).
* **Key Audit Metrics:**
  * Reduction in search-and-rescue municipal expenditures (Target: ₱1.8M saved per year).
  * Community compliance rate (Target: \$\ge 95\%\$ of registered fisherfolk remain ashore during gale alerts).
  * Maintenance costs tracked against the 5-Year TCO budget envelope.

🗺️ The Continuous 5-Day Project Lifecycle

See how your Hackathon concept advances across all 5 days of the ISUFST MIT 704 curriculum.

Day 1 Initiation

Projects, Business Case & WBS

Establish statutory justification, 3-way options appraisal, 5-year NPV (+₱207k), and 26-week CPM baseline.

Day 2 Agile

Scrum, Backlog & Sprints

Form Scrum team, craft BDD acceptance criteria, define DoD quality contract, and size Sprint 1 (78 task hrs).

Day 3 Governance

Risk, RACI & Procurement

Price risk exposure with EMV, prioritize via RRL (>1.0), assign single-A RACI accountability, and enforce RA 9184 SLAs.

Day 4 Enterprise

COBIT 2019 & 5-Year TCO

Separate governance (EDM) from management (PBR), trace COBIT Goals Cascade, and budget full ₱2.41M 5-year TCO.

Day 5 Closure

EVM Control, Stress-Test & COA

Diagnose midterm EVM variance (CPI 0.92, SPI 0.80), execute live monsoon storm test, and capitalize fixed assets under COA rules.

Slide 1 of 36

Slide 1 of 36 Agri-Fisheries & Blue Economy IT Hackathon

⚡ Workshop Structure: 2-Hour Action Sprint

Teams of 3 to 5 graduate students working simultaneously across 3 workstreams. Every team develops and pitches one fundable, field-tested IT solution for Philippine artisanal agriculture or fisheries.

Round 1 Problem Storm (15m)

Open the class scoring spreadsheet and write five grassroots problems in your community. Every problem must be framed from the fisher's or farmer's point of view, backed with empirical field evidence (no jumping to solutions).

Round 2 Score & Select (15m)

Score each problem 1 to 5 on the 6 weighted criteria. Before locking in the #1 winner, the team's designated Devil's Advocate delivers the strongest objection, and the team must defend it in one sentence.

Round 3 Charter Sprint (35m)

Split into 3 workstreams to fill the 11-section Project Charter: SMART criteria, Level-2 WBS, System Context Diagram, Milestones, and a preliminary budget with a mandatory 10% contingency reserve.

Round 4 Panel Pitch (5m)

3-minute 1-slide pitch to municipal stakeholder roles (Mayor, MAO, BFAR, Fisherfolk Co-op, ICT/DPO) followed by a 2-minute defense defending operational and financial feasibility.

If your team needs empirical inspiration, draw from these real-world coastal and rural municipal challenges:

🐟 Municipal Fisheries

• FishR and BoatR municipal registries severely out of date.
• Zero recorded catch logs for municipal waters under 15km.
• Late gale warnings fail to reach fishers without smartphone 4G.
• Red tide shellfish harvesting bans arrive after market dispatch.

🌾 Agriculture & Smallholders

• Farmers missing from RSBSA registry, blocking DA fuel subsidies.
• PCIC crop insurance claim verification stuck on physical paper.
• Armyworm and blast pest outbreaks reported days too late.

🌊 Aquaculture & Seaweed

• Estuary water salinity and pH tested manually once a week.
• Ice-ice seaweed blight spreads without predictive environmental warning.

⚖️ Landing Sites & Cold Chain

• Severe price asymmetry: fishers sell at buyer price without market feeds.
• 30% post-harvest loss from inadequate ice logistics at municipal piers.

🌿 Mangroves & MPA Ecology

• Thousands of mangrove saplings planted with zero survival monitoring.
• Marine Protected Area (MPA) patrol logs kept on paper notebooks.

Criterion	Weight	Anchor: Score 1 (Weak)	Anchor: Score 5 (Exemplary)
Livelihood Impact	25%	Touches <20 households; minor economic inconvenience	Directly protects hundreds of livelihoods, food security, or life safety
Feasibility	20%	Requires unavailable satellite arrays or 4G LTE at sea	Feasible in 12 months using 2G SMS, solar batteries, and local LGU staff
Urgency & Vulnerability	15%	Can wait 3 years with negligible public impact	Critical immediate hazard: loss of life, harvest failure, or stock collapse
Sustainability & Climate	15%	Zero ecological or climate resilience benefit	Directly reduces disaster risk, preserves fish stocks, or restores mangroves
Data Readiness	15%	No registries exist; Data Privacy Act compliance impossible	Empirical registries exist (FishR, RSBSA) and are legally accessible
Policy Alignment	10%	Not mentioned in any municipal or national plans	Explicitly prioritized in LGU AIP, Coastal Resource Plan, or BFAR mandate

LandingWatch Exemplar · 11-Section Turnkey Markdown Template

# PROJECT CHARTER: LandingWatch (BantayBaybay) ## Same-Day Fish Prices & Catch Records for Municipal Landing Sites ### 1. Project Identity - **Project Code:** MIT704-HACK-G01 - **Project Title:** LandingWatch Municipal Telemetry & SMS Dispatch - **Target Location:** Barangay Puerto Alon & Barangay San Pedro Landing Piers - **Sponsoring Agency:** Municipal Agriculture Office (MAO) & MFARMC ### 2. Problem Statement & Evidence - **Grassroots Problem:** Small-scale fishers sell their catch at whatever price the local middleman dictates because market prices are posted on paper 24 hours too late. - **Field Evidence:** 620 registered fishers; 0 digital catch logs; 18% estimated loss in gross fisher income due to pricing opacity; 84% of fishers own basic 2G feature phones. ### 3. SMART Success Criteria - **S1:** At least 70% of registered municipal fishers receive daily 5:00 AM SMS market prices by Month 4. - **S2:** At least 90% of boat catch landings logged digitally within 2 hours of arrival by Month 6. - **S3:** Average net income realized by participating fishers increases by 10% within 12 months. ### 4. Scope Envelope - **IN SCOPE:** • Dual-channel SMS gateway (2G basic phones + Android PWA for landing marshals) • Solar-powered digital scale integration at 2 pilot landing sites • Daily market price broadcast engine connecting to municipal agriculture board - **OUT OF SCOPE:** • Satellite broadband on bangkas at sea • Mobile e-wallet payment processing (deferred to Phase 2) • Cold storage refrigeration physical construction ### 5. System Context Boundary Diagram ```mermaid graph TD Fishers["Municipal Fishers (2G SMS)"] -- Catch Query & Daily Price --> Sys["LandingWatch System"] Marshals["Pier Landing Marshals"] -- Weight & Species Entry --> Sys MAO["Municipal Agriculture Officer"] -- Price Board Configuration --> Sys BFAR["BFAR Region VI"] <-- Aggregated Monthly Catch Telemetry -- Sys ``` ### 6. Work Breakdown Structure (Level 2) - **1.0 Project Management:** Charter, Stakeholder Alignment, RA 9184 SLA Procurement - **2.0 Hardware & Pier Setup:** Solar Digital Scales, Ruggedized Tablet Enclosures, Surge Protection - **3.0 Software & Telco Gateway:** SMS Broadcast Engine, Landing Marshal Web App, Offline Sync - **4.0 User Training & Rollout:** Marshal Field Drills, Fisher SMS Awareness Campaign, Go-Live - **5.0 Governance & Post-Handover:** COA Property Capitalization, Post-Implementation Review ### 7. Milestones & Schedule - **M1:** Charter Signed & Council Resolution: Month 1 - **M2:** Hardware Procured & Pier Scales Installed: Month 3 - **M3:** SMS Gateway Live Field Pilot: Month 4 - **M4:** 100% Landing Catch Data Recorded: Month 6 - **M5:** COA Property Transfer & Operations Handover: Month 7 ### 8. Preliminary Budget & Reserves - **Hardware & Scales:** ₱145,000 - **Software Development & SMS Bundles:** ₱120,000 - **Marshal Training & Field Drills:** ₱26,000 - **Subtotal (Base Cost):** ₱291,000 - **Contingency Reserve (10% Known Unknowns):** ₱29,100 - **TOTAL APPROVED BUDGET:** ₱320,100 - **Annual Recurring OpEx:** ₱72,000 / year (funded via LGU AIP) ### 9. Key Risks & Approvals - **Risk 1:** Cellular tower power loss during severe monsoon storms. (Mitigation: Offline store-and-forward SQLite database). - **Risk 2:** Fisher distrust of digital scales. (Mitigation: MFARMC joint calibration verification seal). - **Executive Sign-off:** Municipal Mayor, Municipal Agriculturist, MFARMC Chairman.

🔄 Slide 34 Rule: Course-Long Continuous Spine

The project chosen today does not end today. Here is exactly how your team will advance this exact project across Days 2 to 5:

Day 1: Project Alignment & WBS

Problem discovery, SMART success criteria, 1-box Context Boundary, 3-level WBS, Three-Point PERT, 26-week Critical Path & 10% Reserves.

Day 2: Agile Sprints & Backlog

Decompose the Charter into Scrum Epics, write BDD User Stories for Mang Ramon & Ate Liza, and calculate 78 focus hours for Sprint 1.

Day 3: Quantitative Risk & RACI

Score typhoon and political risks with EMV ($P imes I$), prove Risk Reduction Leverage (RRL > 1.0), and establish RA 9184 SLA penalty clauses.

Day 4: COBIT 2019 & 5-Year TCO

Align project with municipal objectives using COBIT Goals Cascade, calculate the 5-Year TCO Iceberg (CapEx vs OpEx), and score against portfolio competitors.

Day 5: EVM Analytics & Handover

Conduct Month 3 EVM audit ($PV, EV, AC, CPI, SPI, EAC$), execute crisis schedule crashing during typhoons, and execute COA asset capitalization handover.

Monitoring, Control, EVM & Closure

1. Authoritative Lecture Benchmark

2. Live Dynamic Equation

Day 5 Executive Governance Mastery Certified!

Day 5 Executive Project Blueprint & Submission Guide