Day 3 Executive Project Blueprint & Submission Guide
Direct Step-by-Step Continuation of Your Agri-Fisheries IT Hackathon Project
🌱 Connecting Your Hackathon Project to Day 3
CRITICAL INSTRUCTION: Do not invent a new, disconnected project topic. During the Agri-Fisheries IT Hackathon Workshop, your student team selected a real-world coastal or agricultural hazard and produced an initial Hackathon Project Charter (e.g., LandingWatch, BantayBaybay, PalayTrust, AgriTrack).
In Day 3: Risk Governance, Quantitative Pricing & RACI, your team takes that exact same project charter and advances it through today's graduate-level governance stage. Every day in this 5-day curriculum builds one unified, audit-ready master project dossier!
📋 Step-by-Step Instructions: What To Do Today
1
Retrieve Your Hackathon Project Charter
Open your team's Hackathon Charter from the Hackathon Panel above. Identify your selected Problem Statement, Target Beneficiary Group, and Core Technical Innovation.
2
Review the Required Day 3 Deliverables in Tab 2
Check the checklist in Tab 2 (Deliverables Checklist & Rubric). It provides clear instructions, formulas, and quality criteria for each section you must produce.
3
Examine the Worked Reference Exemplar in Tab 3
Review Tab 3 (Puerto Alon Exemplar). It demonstrates how a graduate team took the BantayBaybay Hackathon concept and produced full mathematical appraisals, matrices, and audit sign-offs.
4
Complete & Export the Submission Form in Tab 4
Switch to Tab 4 (Blank Submission Form). Fill in your team's project details using the turnkey Markdown template. Use the 1-Click Copy Markdown or Download .md File buttons to save your work.
🎯 Graduate Grading Rubric & Success Anchors
1. Strategic Traceability (25%)
Explicit benefit chain connecting technical outputs to measurable public/citizen outcomes without vague generalities.
2. Quantitative Rigor (25%)
Defensible calculations (PERT durations, Payback, NPV, EVM, EMV, or TCO) with honest operational buffers.
3. Regulatory Compliance (25%)
Strict adherence to Philippine RA 9184 public procurement rules and COA asset capitalization guidelines.
4. Human-Centered Design (25%)
Clear consideration of grassroots realities: device constraints (2G phones), local dialects, and operational stress.
📝 Day 3 Required Project Submissions
Complete each deliverable for your team's Hackathon initiative. Check each item off as you complete your dossier.
Evaluate each countermeasure using $RRL = ( ext{Pre-EMV} - ext{Post-EMV}) / ext{Cost}$. Prove that each countermeasure yields $RRL > 1.0$ and justify funding via Contingency Reserves.
Plot municipal stakeholders across 4 quadrants: Mayor & Council (Manage Closely), Provincial Officers (Keep Satisfied), Fisherfolk/Farmers (Keep Informed), Public (Monitor).
Map 6 key deliverables to stakeholders enforcing the Golden Rule: exactly ONE person is Accountable (A) per deliverable, preventing finger-pointing.
Deliverable 3.5 · RA 9184 Public Procurement & SLA TermsRequired
Specify competitive bidding mode, liquidated damages clauses (1/10th of 1% per day of delay), 99.5% uptime SLA, and 10% warranty retention under Philippine procurement law.
🏆 Gold-Standard Worked Reference Exemplar: BantayBaybay Puerto Alon
This is an authentic, graduate-level reference dossier illustrating how the BantayBaybay team executed Day 3. Use this as your benchmark for rigor, formatting, and depth.
The BantayBaybay team analyzed 4 core risks totaling ₱755,000 in pre-exposure cash vulnerability. By deploying countermeasures funded via the ₱90k Contingency Reserve, expected exposure was reduced to ₱155,000. All 4 countermeasures achieved RRL > 1.0, with Alert Fatigue Countermeasures achieving an exceptional RRL = 5.00 (₱150k risk reduction for ₱30k training cost).
2. Single-A RACI Accountability Allocation
In statutory governance, the Municipal Mayor was designated as the sole Accountable (A) owner for the overarching Project Charter and Typhoon Evacuation Declarations, while the Technical ICT Officer held sole accountability for the SMS Broadcast Gateway, eliminating multi-owner finger-pointing during life-critical emergencies.
📄 Turnkey Project Submission Template
Copy or download this pre-formatted Markdown template, fill in your team's Hackathon data, and submit for evaluation.
# [PROJECT NAME] — Risk Governance, Stakeholder Engagement & RACI Dossier
*(Continuation of Hackathon Project Charter · Round 1–4)*
**Team Name:** [Enter Hackathon Team Name]
**Academic Program:** MIT 704 · IT Project Management & Governance
**Sponsoring Entity:** [e.g., Municipal Agriculture Office / MDRRMO / Coastal Fisherfolk Federation]
**Primary Authors:** [Student Team Members & Designated Roles]
---
## 🧭 HACKATHON CONTINUITY BRIEF
*In Day 3, your team hardens your Hackathon initiative against catastrophic real-world failure by quantifying operational risks in cash exposure, mapping political stakeholders, and embedding enforceable RA 9184 contract terms.*
---
## 1. Quantitative Risk Register & Expected Monetary Value (EMV)
\$\$\text{Pre-Exposure EMV} = \text{Probability} \times \text{Financial Impact in } ₱\$\$
| Risk ID | Hazard / Vulnerability Description | Prob (P) | Impact (I) in ₱ | Pre-Exposure EMV | Proposed Countermeasure | Countermeasure Cost (C) | Post-Exposure EMV | Risk Reduction Leverage (RRL) | Strategy |
| :--- | :--- | :---: | :---: | :---: | :--- | :---: | :---: | :---: | :---: |
| **RSK-01** | Deep-Cycle Solar Battery Theft at Remote Stations | 60% | ₱300,000 | ₱180,000 | Tamper-proof steel lockboxes + Barangay Tanod surveillance MOA | ₱45,000 | ₱30,000 | **3.33** | Mitigate |
| **RSK-02** | Cellular Base Tower Outage during Super Typhoon | 75% | ₱400,000 | ₱300,000 | Solar VHF radio fallback relay + LoRa long-range mesh backup | ₱85,000 | ₱60,000 | **2.82** | Mitigate |
| **RSK-03** | Salt Spray Sensor Corrosion & False Storm Triggers | 50% | ₱150,000 | ₱75,000 | Marine-grade IP68 conformal coating & quarterly calibration | ₱25,000 | ₱15,000 | **2.40** | Mitigate |
| **RSK-04** | Fisherfolk Alert Fatigue & Ignoring Warnings | 40% | ₱500,000 | ₱200,000 | Barangay drills + Hiligaynon plain-language messaging protocol | ₱30,000 | ₱50,000 | **5.00** | Mitigate |
---
## 2. Risk Reduction Leverage (RRL) Decision Framework
\$\$\text{RRL} = \frac{\text{Pre-Exposure EMV} - \text{Post-Exposure EMV}}{\text{Countermeasure Implementation Cost}}\$\$
* **Decision Rule:** Any countermeasure with \$\text{RRL} > 1.0\$ yields a net positive financial and social return on public investment.
* **Prioritization:** RSK-04 (RRL = 5.00) \$\rightarrow\$ RSK-01 (RRL = 3.33) \$\rightarrow\$ RSK-02 (RRL = 2.82) \$\rightarrow\$ RSK-03 (RRL = 2.40). All 4 countermeasures are economically justified and funded via the ₱90,000 Contingency Reserve.
---
## 3. Stakeholder Power-Interest Matrix & Engagement Strategy
| Stakeholder Group | Power | Interest | Grid Quadrant | Primary Engagement Protocol | Channel & Frequency |
| :--- | :---: | :---: | :--- | :--- | :--- |
| **Municipal Mayor & Sangguniang Bayan** | High | High | **Manage Closely** | Executive milestone briefings, budget defense, formal COA updates | Bi-weekly Steering Committee |
| **Provincial DRRM Office (PDRRMO)** | High | Low | **Keep Satisfied** | Statutory compliance reports, disaster interoperability protocols | Monthly formal memorandum |
| **Coastal Fisherfolk Cooperatives** | Low | High | **Keep Informed** | Grassroots participatory testing, plain-language SMS validation | Weekly barangay assemblies |
| **Hardware & Telco Vendors** | Medium | Medium | **Contractual Alignment** | Strict RA 9184 contract terms, SLA monitoring, milestone sign-offs | Weekly vendor sprint sync |
---
## 4. Master RACI Governance Matrix
*Legend: R = Responsible (executes work), A = Accountable (approves, exactly one owner), C = Consulted (two-way input), I = Informed (one-way update)*
| Core Project Deliverable | Municipal Mayor | MDRRMO Officer | Municipal ICT Officer | Barangay Captains | Lead Tech Vendor | Fisherfolk Rep |
| :--- | :---: | :---: | :---: | :---: | :---: | :---: |
| **Project Charter & Budget Approval** | **A** | C | C | I | I | I |
| **RA 9184 RFP & Vendor Selection** | A | C | **R** | I | I | I |
| **Sensor Mast Civil Works & Curing** | I | A | C | C | **R** | I |
| **SMS Gateway Software Deployment** | I | C | **A** | C | **R** | I |
| **Typhoon Evacuation Declaration** | **A** | **R** | I | C | I | I |
| **COA Final Handover Acceptance** | **A** | C | **R** | I | C | I |
---
## 5. RA 9184 Public Procurement Specification & SLA Clauses
* **Procurement Mode:** Competitive Public Bidding under Philippine RA 9184 (Government Procurement Reform Act).
* **Liquidated Damages:** \$1/10\text{th of } 1\% \text{ (0.001)}\$ of the total unperformed contract price for every calendar day of delay.
* **Service Level Agreement (SLA):** 99.5% operational uptime for ocean sensor transmission during typhoon season; maximum 4-hour mean-time-to-repair (MTTR) for critical gateway outages.
* **Warranty Retention:** 10% retention money withheld from progress billings for 12 months following Certificate of Final Acceptance.
🗺️ The Continuous 5-Day Project Lifecycle
See how your Hackathon concept advances across all 5 days of the ISUFST MIT 704 curriculum.
Slide 1 of 36Agri-Fisheries & Blue Economy IT Hackathon
⚡ Workshop Structure: 2-Hour Action Sprint
Teams of 3 to 5 graduate students working simultaneously across 3 workstreams. Every team develops and pitches one fundable, field-tested IT solution for Philippine artisanal agriculture or fisheries.
Round 1 Problem Storm (15m)
Open the class scoring spreadsheet and write five grassroots problems in your community. Every problem must be framed from the fisher's or farmer's point of view, backed with empirical field evidence (no jumping to solutions).
Round 2 Score & Select (15m)
Score each problem 1 to 5 on the 6 weighted criteria. Before locking in the #1 winner, the team's designated Devil's Advocate delivers the strongest objection, and the team must defend it in one sentence.
Round 3 Charter Sprint (35m)
Split into 3 workstreams to fill the 11-section Project Charter: SMART criteria, Level-2 WBS, System Context Diagram, Milestones, and a preliminary budget with a mandatory 10% contingency reserve.
Round 4 Panel Pitch (5m)
3-minute 1-slide pitch to municipal stakeholder roles (Mayor, MAO, BFAR, Fisherfolk Co-op, ICT/DPO) followed by a 2-minute defense defending operational and financial feasibility.
If your team needs empirical inspiration, draw from these real-world coastal and rural municipal challenges:
🐟 Municipal Fisheries
• FishR and BoatR municipal registries severely out of date. • Zero recorded catch logs for municipal waters under 15km. • Late gale warnings fail to reach fishers without smartphone 4G. • Red tide shellfish harvesting bans arrive after market dispatch.
🌾 Agriculture & Smallholders
• Farmers missing from RSBSA registry, blocking DA fuel subsidies. • PCIC crop insurance claim verification stuck on physical paper. • Armyworm and blast pest outbreaks reported days too late.
🌊 Aquaculture & Seaweed
• Estuary water salinity and pH tested manually once a week. • Ice-ice seaweed blight spreads without predictive environmental warning.
⚖️ Landing Sites & Cold Chain
• Severe price asymmetry: fishers sell at buyer price without market feeds. • 30% post-harvest loss from inadequate ice logistics at municipal piers.
🌿 Mangroves & MPA Ecology
• Thousands of mangrove saplings planted with zero survival monitoring. • Marine Protected Area (MPA) patrol logs kept on paper notebooks.
Criterion
Weight
Anchor: Score 1 (Weak)
Anchor: Score 5 (Exemplary)
Livelihood Impact
25%
Touches <20 households; minor economic inconvenience
Directly protects hundreds of livelihoods, food security, or life safety
Feasibility
20%
Requires unavailable satellite arrays or 4G LTE at sea
Feasible in 12 months using 2G SMS, solar batteries, and local LGU staff
Urgency & Vulnerability
15%
Can wait 3 years with negligible public impact
Critical immediate hazard: loss of life, harvest failure, or stock collapse
Sustainability & Climate
15%
Zero ecological or climate resilience benefit
Directly reduces disaster risk, preserves fish stocks, or restores mangroves
Data Readiness
15%
No registries exist; Data Privacy Act compliance impossible
Empirical registries exist (FishR, RSBSA) and are legally accessible
Policy Alignment
10%
Not mentioned in any municipal or national plans
Explicitly prioritized in LGU AIP, Coastal Resource Plan, or BFAR mandate
Decompose the Charter into Scrum Epics, write BDD User Stories for Mang Ramon & Ate Liza, and calculate 78 focus hours for Sprint 1.
Day 3: Quantitative Risk & RACI
Score typhoon and political risks with EMV ($P imes I$), prove Risk Reduction Leverage (RRL > 1.0), and establish RA 9184 SLA penalty clauses.
Day 4: COBIT 2019 & 5-Year TCO
Align project with municipal objectives using COBIT Goals Cascade, calculate the 5-Year TCO Iceberg (CapEx vs OpEx), and score against portfolio competitors.
Day 5: EVM Analytics & Handover
Conduct Month 3 EVM audit ($PV, EV, AC, CPI, SPI, EAC$), execute crisis schedule crashing during typhoons, and execute COA asset capitalization handover.
📚MIT 704 · 5-Day Master Curriculum Architecture
ISUFST School of Graduate Studies · Master in Information Technology · BantayBaybay Puerto Alon Framework
Day 1 of 5 · Predictive Initiation55 Slides · ~52 Mins Total
Projects, The Business Case & Strategic Justification
Foundations of public-sector IT investment appraisal, strategic benefit chains, and predictive scope planning for the BantayBaybay Puerto Alon early-warning network.
Projects vs. Operations, Benefit Chains & Success Criteria
Distinguishing capital initiatives from ongoing IT operations; establishing the PM accountability boundary (Outputs vs Capabilities vs Outcomes vs Strategic Benefits).
The Strategic Hierarchy: Portfolio $
ightarrow$ Programme $
ightarrow$ Project
The Benefit Realization Chain & Post-Implementation Review boundary
The SMART Success Criteria Test & The Triple Constraint Project Triangle
BantayBaybay Puerto Alon Municipal Disaster Case Context
Translating municipal requirements into INVEST-compliant user stories, Given-When-Then BDD acceptance tests, story point sizing, and probabilistic velocity burndown.
Lecture 1 · Slides 1–1515m 12s
Agile Thinking, Scrum Roles & BDD User Stories
Empirical process control (Transparency, Inspection, Adaptation), Scrum 3 accountabilities, INVEST backlog decomposition, and Behavior-Driven Development (BDD).
Day 3 of 5 · Risk & Procurement32 Slides · ~36 Mins Total
Risk Governance, Stakeholders, Procurement & RACI
Mitigating supply chain and community risks in municipal IT projects, pricing risk quantitatively with Expected Monetary Value (EMV), Philippine RA 9184 compliance, and cross-functional RACI matrices.
Day 4 of 5 · Enterprise Governance32 Slides · ~35 Mins Total
IT Governance, COBIT 2019 & 5-Year TCO Decisions
Aligning municipal IT investments to LGU strategic vision, implementing the COBIT 2019 Goals Cascade, modeling 5-Year Total Cost of Ownership (TCO), and IT Balanced Scorecard prioritization.
IT Governance Principles, COBIT 2019 & EDM Framework
Distinguishing enterprise governance from management; applying the COBIT 2019 Goals Cascade to map municipal stakeholder needs into concrete IT objectives.
Governance (Evaluate, Direct, Monitor) vs Management (Plan, Build, Run, Monitor)
Deliverable 4.1: COBIT 2019 Municipal Governance Blueprint
Deliverable 4.2: 5-Year Lifecycle TCO Cost Analysis Model
Deliverable 4.3: IT Balanced Scorecard & Portfolio Scoring Matrix
⚙️Interactive Lab Tools
COBIT 2019 Goals Cascade Alignment Mapper
5-Year TCO CapEx vs OpEx Projection Engine
IT Balanced Scorecard Performance Simulator
Day 5 of 5 · Control & Closure32 Slides · ~38 Mins Total
Monitoring, Control, Earned Value & Project Closure
Executing Earned Value Management (EVM) to detect project drift, executing midpoint recovery, validating resiliency during the Typhoon Ambo trial deployment, and formal administrative closure.
Earned Value Management (EVM), Variances & Midpoint Recovery
Tracking objective work progress using Planned Value ($PV$), Earned Value ($EV$), and Actual Cost ($AC$); diagnosing cost/schedule variances and forecasting final completion costs ($EAC$).
Core EVM Metrics: Planned Value ($PV$), Earned Value ($EV$), Actual Cost ($AC$)
Performance Indices: Cost Performance Index ($CPI$) & Schedule Performance Index ($SPI$)
Forecasting Final Cost: Estimate at Completion ($EAC = BAC / CPI$)
